Lots mixed before anyone tested them
Each crop lot is numbered at receipt and held until its test results are entered, so untested or failed material never reaches the grinder.
Whole spices, ground spices and blended masalas
Spices ERP software
Built for spice processors, from crop-lot receipt and lab testing through cleaning, sorting, drying, grinding, sieving, blending and packing to domestic or export dispatch, with lot-wise traceability and test records at every stage.
Quick answer
What is spice ERP software?
Spice ERP software is business software built around how a spice plant works. Formezy records each crop lot with its supplier and test results such as moisture, foreign matter, aflatoxin or pesticide residues, the cleaning and grinding loss, masala recipes, sieve and magnet checks, and the batch and best-before code on every pack, so any pack traces back to its lots.
Cleaning and grinding loss nobody measures
Input, cleaned output, stones and dust, and ground output are weighed per batch, so process loss is visible by spice and by lot.
Masala recipes kept in one person's head
Blend recipes are stored with versions and issued with each batch, and actual weights are booked against the lots used.
Segments
Built for every spice segment
3 segments, each with its own shop-floor process flow.
Whole spices
Cumin, coriander, fennel, black pepper, chillies, turmeric fingers and cardamom cleaned, sorted and graded for packing or export. Track crop lots, cleaning loss, grades and lab results.
See the 7-step flowGround spices
Chilli, turmeric, coriander and other spice powders. Track the cleaned lots issued to the grinder, grinding loss, sieve and magnet checks, powder test results and pack-wise batch codes.
See the 7-step flowBlended masalas
Garam masala, chaat masala, sambar powder and other blends made from many spices. Control recipe versions, allergen and label data, blending batches and the lots that go into each one.
See the 7-step flowShop-floor process flow
How Formezy runs a spice plant
Choose a segment, then a step. Each one shows what happens on the shop floor, what Formezy records, and what changes as a result.
On the shop floor
Bags of whole spice received from farmers, traders or mandis and weighed
In Formezy ERP
GRN with supplier, origin, crop lot, bag count and weighbridge weight; lot label printed
Weight Integration moduleShop-floor impact
Crop lot traced from the gate
On the shop floor
Lot sampled for moisture, foreign matter, colour and, where required, aflatoxin or pesticide residues
In Formezy ERP
In-house and lab results stored against the lot with certificates; the lot stays on hold until released
Quality Control moduleShop-floor impact
Only tested lots processed
Quality gate. If it fails: keep the lot on hold, then reject, return or reprocess it.
On the shop floor
Spice passes through the pre-cleaner, destoner and magnet
In Formezy ERP
Input, cleaned output, stones, dust and rejects weighed and booked per batch
Production & Purchase moduleShop-floor impact
Cleaning loss per lot
On the shop floor
Material graded by size, density or colour
In Formezy ERP
Output booked by grade, each grade with its own sub-lot linked to the parent lot
Production & Purchase moduleShop-floor impact
Stock by grade
On the shop floor
Spice dried to target moisture where needed
In Formezy ERP
Dryer, drying time, temperature readings and final moisture recorded per batch
IoT & Automation moduleShop-floor impact
Moisture on record
On the shop floor
Graded spice packed in bags or retail packs and coded
In Formezy ERP
Pack weights, batch code and best-before date taken from the batch record
Weight Integration moduleShop-floor impact
Coded to the crop lot
On the shop floor
Domestic or export orders loaded
In Formezy ERP
Invoice, packing list and certificates of analysis prepared from the same lot records
Logistics & Dispatch moduleShop-floor impact
Documents from live data
Whole spices, step 1 of 7
Crop-lot receipt
On the shop floor
Bags of whole spice received from farmers, traders or mandis and weighed
In Formezy ERP
GRN with supplier, origin, crop lot, bag count and weighbridge weight; lot label printed
Weight Integration moduleShop-floor impact
Crop lot traced from the gate
On the shop floor
Released, cleaned lots issued to the grinding section
In Formezy ERP
Issue slip against released lots only; quantities deducted from lot stock
Inventory moduleShop-floor impact
Only released lots ground
On the shop floor
Spice ground in a pulveriser or hammer mill, often with cooling
In Formezy ERP
Mill, batch input and output, and temperature readings logged; grinding loss calculated
IoT & Automation moduleShop-floor impact
Grinding loss per batch
On the shop floor
Powder sieved to mesh size and passed over magnets
In Formezy ERP
Sieve and magnet checks recorded per batch as control-point records; tailings weighed
ISO & HACCP moduleShop-floor impact
Foreign matter screened
Quality gate. If it fails: hold the batch, inspect the sieve or magnet and re-sieve before release.
On the shop floor
Samples tested for moisture, colour, mesh size and, where required, microbiology
In Formezy ERP
Results recorded against the batch; batches outside specification put on hold
Quality Control moduleShop-floor impact
Released only when in spec
Quality gate. If it fails: hold the batch and rework or reject it as your procedure says.
On the shop floor
Powder filled into pouches, jars or bulk bags and sealed
In Formezy ERP
Fill weights sampled; batch code and best-before date printed from the batch record
Weight Integration moduleShop-floor impact
Right weight, right code
On the shop floor
Packed stock stored by batch
Shop-floor impact
Shelf life always visible
On the shop floor
Distributor and institutional orders loaded
In Formezy ERP
First-expiry-first-out picking; invoice and batch numbers on each dispatch
Logistics & Dispatch moduleShop-floor impact
Batch-wise dispatch record
Ground spices, step 1 of 7
Lot issue
On the shop floor
Released, cleaned lots issued to the grinding section
In Formezy ERP
Issue slip against released lots only; quantities deducted from lot stock
Inventory moduleShop-floor impact
Only released lots ground
On the shop floor
Blend recipe approved by R&D or quality
In Formezy ERP
Recipe stored with ingredient percentages, version, allergen information and label data
Production & Purchase moduleShop-floor impact
One approved recipe
On the shop floor
Ground spices, salt and other ingredients weighed for the batch
In Formezy ERP
Issue against the recipe from released lots; scale readings captured
Weight Integration moduleShop-floor impact
Actual weights on record
On the shop floor
Ingredients mixed in a ribbon blender for the set time
In Formezy ERP
Blender, mixing time and batch weight recorded; every lot used linked to the blend batch
Production & Purchase moduleShop-floor impact
Every blend traceable
On the shop floor
Sample checked for appearance, aroma, moisture and taste against the standard
Shop-floor impact
Consistent taste, batch after batch
Quality gate. If it fails: hold the batch and correct or rework it as your procedure says.
On the shop floor
Blend sieved and passed over magnets before packing
Shop-floor impact
Foreign matter screened
Quality gate. If it fails: hold the batch and re-sieve it after inspecting the screen and magnet.
On the shop floor
Blend packed and labelled with ingredients, allergens and dates
In Formezy ERP
Fill weights recorded; batch code, best-before date and label data taken from the recipe and batch
Weight Integration moduleShop-floor impact
Labels match the recipe
On the shop floor
Distributor orders picked and loaded
In Formezy ERP
First-expiry-first-out picking with batch numbers on invoices
Logistics & Dispatch moduleShop-floor impact
Recall-ready records
Blended masalas, step 1 of 7
Recipe & version
On the shop floor
Blend recipe approved by R&D or quality
In Formezy ERP
Recipe stored with ingredient percentages, version, allergen information and label data
Production & Purchase moduleShop-floor impact
One approved recipe
Dashed ring marks a quality gate, where failed material is held before it moves on.
Capabilities
What Formezy covers in spices
Open an area to see what it covers.
Crop-lot numberingEvery receipt numbered with supplier, origin and weight.
Sub-lots by gradeGrades and powders keep the link to their parent lot.
Forward and backward traceFrom pack to crop lot, and from crop lot to customers.
Mock recallsTrace any batch and record the result.
Certificates of analysisStored per lot and attached to dispatch documents.
Cleaning lossStones, dust and rejects weighed per batch.
Grinding lossInput and output recorded for every grinding batch.
Blend recipesMasala recipes with versions and approvals.
Batch costingCost per kilogram from actual lots and losses.
Shift-wise outputOutput by mill, blender and packing line.
Incoming testsMoisture, foreign matter, aflatoxin and pesticide residue results per lot.
HoldsUntested and failed lots kept apart from released stock.
Sieve and magnet recordsChecks recorded per batch with the result.
Label dataIngredients and allergens stored with each recipe.
Expiry and first-expiry-first-outBest-before dates and near-expiry alerts.
Questions
Spices ERP: common questions
Still have a question?
Talk to a food ERP specialist about your own plant and process route.
Which spice segments does Formezy support?
Formezy supports whole spices, ground spices and blended masalas, each with its own process flow. Plants that combine segments run them in one system.
Can Formezy store aflatoxin and pesticide residue results?
Yes. In-house and external lab results, with the lab's certificate, are stored against the crop lot. The limits are the ones you set for each spice or customer, and lots outside them stay on hold until someone with the right role releases or rejects them.
How does it calculate cleaning and grinding loss?
Input, cleaned output and the stones, dust and rejects removed are weighed per cleaning batch, and input and output are weighed per grinding batch. The loss is calculated per batch and can be compared by spice, lot and machine.
Can it manage masala recipes and versions?
Yes. Each blend recipe is stored with ingredient percentages, allergen information and label data. Changes create a new version that must be approved before it is used, and every batch records which version it was made to.
Does it record sieve and magnet checks?
Yes. Sieves and magnets can be set up as control points with a check frequency. Each check is recorded against the batch, and a failed check holds the batch until it is re-screened.
Can it print certificates of analysis for export orders?
Yes. Test results stored against the lot can be printed as a certificate of analysis and sent with the invoice and packing list for that lot.
Does it help with FSSAI records?
Formezy keeps the records a licensed spice plant typically maintains, such as supplier lots, test results, batch records, cleaning records and dispatch details, in one place so they are easy to find for an inspection. Compliance itself depends on your processes and products.
Guides
More on spice ERP
SolutionFood traceability & recall softwareTrace any pack to its lots and customers, run mock recalls and hold suspect stock in minutes.Read more QualitySpice lot testing: moisture, aflatoxin and residues before the grinderA spice lot that goes into the grinder untested can contaminate everything it is blended with. Here is how to sample, test, hold and release lots, and keep the records that prove it.Read the article
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See Formezy configured around your own process route, from receipt to dispatch.
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